MEXICO HORSE COUNCIL, INC.
Ratified: May 5, 2007
Article I. Name
The name of this organization shall
be the NEW MEXICO HORSE COUNCIL, a non-profit corporation, which will be
referred to as the COUNCIL. The place of business and the mailing address of
the COUNCIL will be as designated by the Board of Directors.
Article II. Purpose
A. The purpose of the COUNCIL is to represent the interests
of the horse community within the State of New Mexico as a Council of Horsemen
which may, as directed and approved by the Board of Directors, speak as one
voice to government officials and agencies:
appropriate, to register and act as a lobby representing the horse community to
the State Legislature
2. To maintain a communication with
the American Horse Council (Washington, D.C.) so as to disseminate information
and reports of that group’s actions and to support and participate in those
3. To support forums, clinics, and
other such informational and educational events which will benefit the equine
4. To forward the best interest of
the horse industry of New Mexico in all its phases and specifically by
sponsoring, cultivating and fostering an interest in equines and horsemanship;
5. To give aid and support to
beneficial activities concerning equines;
6. To assist and encourage
acquisition, building, maintenance and supervision of trails, rights-of-way,
and equine facilities;
7. To do any and all things in
furtherance of the interests of equines and the equine industry;
8. To influence legislation and
policy changes at the grassroots level by giving a voice to all segments of the
industry including sport, race, and pleasure horse enthusiasts and their
B. For the uses and purposes for which this COUNCIL is formed,
to lease, purchase, hold, use, and enjoy in fee simple, or deed in trust, such
lands and properties as may be needed, or to dispose of same at the pleasure of
Article III. Membership
A. Types of Membership
1. Organizational Membership. Any organization of horsemen
shall be eligible for
regular COUNCIL membership with the
payment of the annual dues.
2. Individual Membership. There
shall be two types:
a. Any individual over eighteen years of age may apply for
an individual membership with the payment of annual dues.
b. Individual life membership—any
individual may apply for a life-time membership with the payment of a one-time
Commercial Membership. Any business may apply for a Commercial Membership with
the payment of annual dues.
4. Associate Membership.
Organizations who are not primarily horse oriented may apply for an Associate
Membership with the payment of annual dues.
B. Application for Membership
1. All membership requests or applications shall be subject
to review and approval
by the Board of Directors following
2. Organizational Membership
applications will include:
a. The name and address of the organization
b. The total number of members
c. The name and address of its
officers and the members designated to act as Delegates to the COUNCIL
1. Each organization that is a member shall be entitled to
two (2) delegates and two (2) votes at any general meeting. The voting
delegates must have written authorization from their organization.
2. Proxies shall be recognized.
3. A delegate may not represent more
than one organization.
4. A delegate may cast an individual
vote as well as a delegate vote, if the delegate is also an individual member.
5. Individual members are entitled
to one (1) vote.
6. Commercial memberships are
entitled to one (1) vote.
7. Associate members are not
entitled to vote.
D. Termination of Membership
1. Membership is not transferable.
2. A member acting in a manner
contrary to the purposes of the Council may be suspended or expelled by a vote
of three-fourths (3/4) of the members of the Board of Directors present at a
quorumed meeting, provided notice in writing shall have first been given to the
Board of Directors and to the member who is the subject of the proposed action
at least 15 days prior to the meeting.
E. Membership Year
The membership year for the Council
is January through December 31.
Dues, as established annually by the Board of Directors,
shall be payable the first day of January of each year.
Article IV. Finances
A. All monies collected shall be
deposited in a financial institution approved by the Board of Directors.
B. The financial year shall be from
January 1 to December 31.
C. The financial books of the
COUNCIL shall be established according to accepted accounting practices and
shall be audited annually by an auditor or by an audit committee approved by
the Board of Directors.
D. A financial report may be
presented at each meeting of the Board of Directors. An annual audited
financial report shall be presented to the Board of Directors during the first
quarter of the following year.
Article V. Board of Directors,
Officers, and Board of Trustees
A. Board of Directors and Officers
Board of Directors will conduct the business of the COUNCIL.
2. The Board of Directors shall
consist of fifteen (15) members who are elected by the membership and shall
serve a term of three (3) years. Five (5) shall be elected each year.
3. Elections for vacancies on the
Board of Directors shall be held annually in a manner to be determined by the
Board. A nominating committee shall be appointed by the President to propose a
slate for members of the Board, striving for a balanced organizational
4. The officers of the COUNCIL shall
be the President, Vice-President, Secretary, and Treasurer. They shall be
elected from the members of the Board of Directors and by the members of the
Board of Directors at the first meeting of the Board of Directors of the
calendar year. They shall serve until their successors shall be elected or
until expiration of their term on the Board.
5. The general duties of the Board
of Directors and officers shall be to oversee the operation of the COUNCIL.
6. The President shall be the chief
executive officer of the association and with the advice and consent of the
Board of Directors, shall have general supervision, direction and control of
the business of the COUNCIL. The President shall preside over and call meetings
of the COUNCIL and the Board of Directors. The President shall appoint the
chairmen of all committees and shall, with the Treasurer, sign all contracts
authorized by the COUNCIL.
7. The Vice-President shall perform
all the duties of the President in the absence or disability of the President
and when so acting shall have all the powers of, and be subject to all the
restrictions upon, the President. The Vice-President shall have such other
powers and perform such other duties as may be prescribed by the President.
8. The Secretary shall be
responsible for the minutes and agendas of all membership meetings, specified
special meetings, and Directors’ meetings and shall be keeper of all documents
and records of the COUNCIL. The secretary shall also keep a current roster of
members, Directors, and Committees.
9. The Treasurer shall have custody
of all monies of the COUNCIL and maintain the financial accounts, disperse
funds, maintain a voucher file and make a financial report at the annual
meeting, Board meetings and when requested by the Board. The Board of Directors
shall approve special and unusual expenditures before being paid. All checks
shall have two signatures -- by the Treasurer or by the President and another officer.
10. Any member of the Board of
Directors or any officer may be removed from office by a vote of three-fourths
(3/4) majority of the members of the Board of Directors present at a regularly
constituted quorumed meeting, provided a notice in writing to such Board Member
or officer shall have first been given by the COUNCIL at least 15 days prior to
11. In the event of a vacancy on the
Board of Directors, the Board of Directors will appoint a replacement to serve
the remainder of that term.
12. In the event of a vacancy of any
Officer of the Board of Directors, the Board of Directors will elect a
replacement to serve for the remainder of that term.
13. Each Board member must hold a
Membership in the COUNCIL.
Article VI. Meetings
A. All meetings of this corporation
shall be conducted in accordance with Roberts Rules of Order, most recent
edition, except as otherwise provided for in these by-laws
B. General Membership
1. The annual meeting of the membership shall be held during
the month of November or December. The purpose is the election of Board members
and the transaction of necessary business. At least thirty (30) days’ notice of
this meeting shall be given by mail to the members. Additional membership
meetings may be scheduled during the year by the Board or as stated in item 2.
2. Special meetings of the
membership may be called at any time on petition to the President and signed by
15% of the members. The members shall be informed as in Paragraph 1.
3. Quorum for Membership Meetings.
At any meeting of the membership held in accordance with the foregoing
provisions as to notice, the members attending such meeting including proxies
shall constitute a quorum for all purposes.
C. Board of Directors
1. The Board of Directors shall meet at the call of the
President no less than four (4) times a year. A seven (7) days’ notice will be
given each Board member of said meeting.
2. Quorum for Board
of Directors Meeting. At any meeting of
the Board, the members attending the meeting shall constitute a quorum for all
3. Special meetings of the Board of Directors may be called
by the President or by five (5) Board members requesting in writing that the
President call a meeting. Said meeting shall be convened within 30 days of
written request. A seven (7) days’ notice will be given each Board member of
4. Any Board member who misses (3)
consecutive Board meetings may be removed from the Board by a vote of
three-fourths (3/4) of the members of the Board of Directors present at a
regularly constituted quorumed meeting, provided notice in writing to such
member shall have first been given by the COUNCIL at least 15 days prior to the
Article VII. Amendments
These By-laws may be altered or
amended at any regular meeting or at any special meeting of the COUNCIL by a
three-fourths (3/4) vote of the quorum. Written notice is to be given thirty
(30) days prior to the meeting of such intention to alter or amend. Such
proposals must be set forth in detail in the written notice.